Accounts Clerks

The Accounts Clerk performs daily financial transactions across multiple business sections, which includes postal, courier, financial, property, retail, and agency business.

RESPONSIBILITIES

• 1. Banking
• Confirmation of deposits: Verify, and confirm deposits made by clients and branches across the country including transactions done through POS.
• Bank Reconciliation: Reconcile multiple bank accounts to the cashbook.
• Discrepancy Investigation: Identify, report, and resolve variances between deposit slips, and or proof of payments against actual bank credits.
• Updating of cashbooks.
• 2. Agency & Cash Accounts
• Agency Ledger Management: Maintain separate accounts for third-party agency services.
• Float: Monitor and replenish floats for agency business.
• Reconcile cash accounts from branches
• Updating of cashbook ensuring corresponding entries in appropriate folios as per the chart of accounts
• Calculations of commissions and payments according to service level agreements.
• Maintenance of payment vouchers ensuring that they are captured properly in the system
• 3. Debtors
• Invoicing: Generate client invoices and production of monthly statements
• Maintenance and updating of debtors listing and age analysis
• Credit Control & Collections: Follow up on overdue commercial accounts, courier clients, and property rental arrears to minimize bad debts and improve liquidity.
• Debtor Account Allocation: Match incoming EFT payments to specific invoices and reconcile customer ledgers at the end of each month.