Office Administrator & Internal Sales Assistant

A well-established organisation within the construction industry is looking for a highly organised, proactive and customer-focused Office Administrator & Internal Sales Assistant to join its team. The successful candidate will provide administrative and operational support while assisting with procurement, stock control, customer service and internal sales activities.

Job Summary

• Employer: Ulendo
• Job Type: Full-time
• Location: Harare, Zimbabwe
• Category: Administrative
• Closing Date: 2026-10-09

Key Responsibilities

• Manage day-to-day office administration and ensure smooth office operations.
• Maintain accurate company, customer and supplier records.
• Handle correspondence, emails, filing and company documentation.
• Provide administrative support to management and the sales team.
• Prepare quotations, purchase orders, invoices, sales orders and delivery documentation.
• Liaise with suppliers regarding pricing, product information and delivery schedules.
• Coordinate procurement activities and follow up on orders and deliveries.
• Assist with import documentation, shipping and customs clearance processes.
• Liaise with freight forwarders, clearing agents, transport providers and suppliers.
• Monitor stock levels, stock movements and inventory records.
• Process Goods Received Notes (GRNs) and assist with stock reconciliations.
• Investigate stock discrepancies and coordinate corrective action where required.
• Assist walk-in customers and respond to customer enquiries.
• Support customer credit applications and maintain customer records.
• Coordinate with sales, warehouse and other internal teams to ensure orders are processed efficiently.
• Assist with marketing and brand administration, including company profiles, brochures and promotional materials.
• Assist with general office supplies, procurement and project administration.

Requirements

• Previous experience working in the construction industry or a construction-related environment is essential.
• Proven experience in office administration, internal sales, procurement or a similar role.
• Strong organisational and administrative skills with excellent attention to detail.
• Experience coordinating with suppliers, customers and service providers.
• Knowledge of stock control and inventory administration.
• Experience with quotations, purchase orders, invoices and delivery documentation.
• Good customer service and communication skills.
• Proficiency in Microsoft Office.
• Experience using an ERP or accounting system; Odoo experience would be an advantage.
• Ability to multitask, prioritise responsibilities and work independently.
• Professional, organised and proactive approach to work.

How to Apply

To apply, please visit: ulendo.co.zw